Minutes (Unity)

Minutes are not required to be taken at all meetings, only those in which critical issues will be discussed, a quorum required, and a vote needs to be taken.

1. Meeting Date: September 6, 2023 Agenda: Unity in the Organization

• Discussed the importance of unity in achieving our organizational goals.

1. Recruitment for those eligible

1. Personalize the invitation more, less formal.

2. Try pinning.

3. Attend more campus events.

• Reviewed past initiatives to promote unity within teams.

1. How successful was Club Rush in promoting interest?

2. How successful were event topics (superhero, handcuffing challenge, jail lock up?

• Brainstormed new strategies to foster a sense of unity among APS and CJ Club students.

1. Combine events

1. One combined meeting per month

2. One combined social event per month

3. ALL community service events combined

4. ALL educational events combined.

2. Meeting Date: October 11, 2023 Agenda: Leadership's Role in Promoting Unity

• Explored the leadership's role in fostering unity.

• Shared success stories of past and present Chapter leaders who have promoted unity within their tenure.

• Discussed leadership development for all members.

3. Meeting Date: November 8, 2023 Agenda: Feedback on Unity Efforts

• Gathered feedback on unity initiatives.

• Discussed suggestions and concerns.

• Outlined action items to address feedback.

4. Meeting Date: December 13, 2023 Agenda: Unity Presentation Planning

• Planned conference presentation platform to celebrate and reinforce unity.

• Assigned tasks and responsibilities for organizing the presentation.

5. Meeting Date: January 10, 2024 Agenda: Unity Achievements and Future Goals

• Celebrated recent achievements in promoting unity within the organization. (measured by attendance at events and new members)

These minutes were taken by Cassidy Koch and relate only to the topic of Unity with the Chapter for the purpose of conference submission. Other topics covered by other note takers

Board Meeting Minutes 

The agenda focused on planning service activities and events for the upcoming Wednesdays in September and October 2023. Each meeting was 1.5 hours being a total of 9 hours 

 Planning of Service Activities 

Service Focus for Wednesday, September 13, 2023: Community Clean-Up 

  • President Chandler Sillaway introduced the plan for a community clean-up initiative, focusing on local parks, beaches, and neighborhoods. 

  • Historian Emma Whitford volunteered to organize the event and coordinate with the members to determine locations and dates best for the chapter. 

Service Focus for Wednesday, September 20, 2023: Volunteering at the American Legion 

  • Dr. Massnick suggested organizing a day of volunteering at the local American Legion to support veterans. 

  • Activities included cleaning up litter, revitalizing their garden, and helping do outdoor renovations. 

  • Cassidy Koch agreed to lead this initiative and coordinate with the American Legion to plan the activities. 

Service Focus for Wednesday, September 27, 2023: Food Bank Volunteering 

  • Chandler Sillaway proposed volunteering at the local JBCC food pantry that our chapter often collaborates with. 

  • Tasks would include sorting donations, preparing food boxes, assisting with distribution and clean up.  

  • SGA Representative Cassidy Koch volunteered to contact Pastor Guy and organize the group's participation. 

Service Focus for Wednesday, October 4, 2023: Haunted House Fundraiser 

  • Dr. Massnick began discussing the plan for our annual Haunted House fundraiser for APS scholarships (conference attendance, and tuition payments).  

  • Treasurer Sophia Wynkoop was tasked with budgeting and managing the finances for the event. 

  • All board members agreed on event planning and promotion. 

Service Focus for Wednesday, October 11, 2023: Blankets of Love Donation Drive 

  • Historian Emma Whitford introduced the Blankets of Love donation drive to collect blankets for our local humane society. 

  • Emma Whitford volunteered to organize the collection points and manage the donations. 

Service Focus for Wednesday, October 18, 2023: Dress for Success Donation Drive 

  • SGA Representative Cassidy Koch suggested organizing a Dress for Success donation drive to collect professional attire to support individuals entering the workforce who are unable to purchase clothes themselves.  

  • Cassidy Koch agreed to contact career centers and organizations to collaborate. 

4. Additional Business 

  • Advisor Dr. Massnick commended the board for their comprehensive service initiatives and reminded the team about the importance of documenting these activities for the society's annual report. 

  • Dr. Massnick also suggested each event should have a designated photographer to document the activities for the society's archives and for use in future promotional materials. 

Minutes prepared by: Emma Whitford, Historian 
Minutes approved by: Dr. Massnick, Advisor 

 

 Minutes (Leadership)

Date: November 29, 2023 Time: 1:00 PM Location: PS1- 106 Attendees: Full Board (online meeting)

1. Opening of the Meeting

· The meeting was called to order at 1:00 PM by President Chandler Sillaway

· President Sillaway welcomed everyone and confirmed the presence of a quorum.

· The agenda was unanimously approved as distributed. (Leadership Focus)

2. Approval of Previous Meeting Minutes

· The minutes from the November 8, 2023 meeting were presented and reviewed.

· Advisor Massnick motioned to approve the minutes, seconded by Vice President Nikitendo. The motion passed unanimously.

3. President's Report

· President Sillaway presented the monthly report, highlighting recent achievements, ongoing projects, and future initiatives.

· Key points included successful campus events held, increased attendance at campus events, and upcoming partnership opportunities.

4. Discussion on Leadership Development Initiatives

· Vice President, Nikitendo introduced the topic, emphasizing the importance of continuous leadership development to sustain the chapters's growth.

· VP Nikitendo discussed the current leadership development programs and suggested enhancements, including mentorship programs and leadership workshops.

· VP Nikitendo proposed establishing a Leadership Event for the Board, Day of Mindfulness at Harmony Hope Stables.

· After thorough discussion, the board agreed to the proposed Leadership event and to explore bringing the activities at the Leadership event back and replicating certain activities for our chapter to encourage leadership growth.

6. New Business

· President Sillaway brought up the need for a more comprehensive activity structure, encompassing all four counties to increase attendance, inclusivity and diversity of events.

· The board acknowledged the importance of the issue and decided to move forward with the Leadership Event.

7. Closing Remarks

· President Sillaway thanked everyone for their contributions and constructive discussions.

· The next meeting was scheduled for December 12, 2023, at 1:00 PM.

8. Adjournment

· The meeting adjourned at 2:25 PM.

Minutes prepared by: Emma Whitford Minutes approved by: Advisor, Dr. M